{"id":1986,"date":"2019-11-06T10:25:17","date_gmt":"2019-11-06T10:25:17","guid":{"rendered":"https:\/\/cprv.net\/?page_id=1986"},"modified":"2024-02-21T09:36:06","modified_gmt":"2024-02-21T13:36:06","slug":"by-laws","status":"publish","type":"page","link":"https:\/\/cprv.net\/by-laws\/","title":{"rendered":"CPRV By-Laws"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"1986\" class=\"elementor elementor-1986\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-dcd90be elementor-section-full_width elementor-section-height-min-height elementor-section-content-middle elementor-section-height-default elementor-section-items-middle\" data-id=\"dcd90be\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9ddc4d5\" data-id=\"9ddc4d5\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9f101b6 elementor-widget elementor-widget-spacer\" data-id=\"9f101b6\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-247ba49 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"247ba49\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-fe1b484\" data-id=\"fe1b484\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-8efff8b elementor-widget elementor-widget-heading\" data-id=\"8efff8b\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Civic League By-Laws<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9cd2f37 elementor-widget elementor-widget-text-editor\" data-id=\"9cd2f37\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p style=\"text-align: left;\"><span style=\"font-size: 10pt;\">BYLAWS of the COLONIAL PLACE \/ RIVERVIEW CIVIC LEAGUE revised on 11.14.22<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article I. Boundaries<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0The geographical boundaries for the Colonial Place\/Riverview Civic League (the \u201cLeague\u201d) are as follows: Colonial Place is bounded on the north and west by Mayflower Road, on the east by the \u201cpaper street\u201d Mayflower Road (in actuality, the Haven Creek bike path and the Colonial Place Greenway); and on the south by 38th Street (only the north side of 38th Street is included). Riverview is bounded on the west by Granby Street, on the north and east by the \u201cpaper street\u201d Beach Avenue, and on the south by La Valette Avenue.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article II. Objectives<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.\u00a0<\/strong>The objectives of the League are to promote the development of our neighborhoods as a better place to live; to unite for cooperation and interchange of ideas; to encourage the participation of all interested individuals in the activities of the League; to further the best interest of these neighborhoods towards beautification, historical appreciation, recreation, the safety and security of its residents, and the protection of their property.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.\u00a0<\/strong>The League shall not endorse candidates for political office.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.<\/strong>\u00a0The Colonial Place\/Riverview Civic league does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment and neighborhood for all residents, visitors, volunteers, employees, subcontractors, vendors, and clients.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article III. Membership and Voting<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0Any resident or property owner 18 years or older of the Colonial Place or Riverview neighborhoods shall be a member upon payment of annual dues.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2<\/strong>. Any natural person who is not a resident or who does not own property within the Civic league boundaries who wishes to join the League may make application to the Board of Directors of the League (the \u201cBoard\u201d). Upon approval by a majority of the Board and payment of annual dues and subsequent renewals, such person shall be a member.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.<\/strong>\u00a0Annual membership shall be for one calendar year (January 1st to December 31st). Membership shall commence upon receipt of membership dues by the Membership Committee. Membership shall expire for all members on December 31st of each year, except that a grace period of 30 days for the payment of the next year\u2019s dues shall be extended to all members during which time the member shall retain all rights of a paid member.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.<\/strong>\u00a0The annual dues of the League shall be $10.00 per member, except for members age 65 or older, whose annual dues shall be $5.00.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 5.<\/strong>\u00a0Each member in good standing is entitled to one vote on a particular motion. The Civic League reserves the right to determine if multiple votes on a motion are cast by one member, and to discard and refuse to count any and all votes made by a member on a motion in excess of one. This determination shall be made by the Civic League Secretary.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 6.<\/strong>\u00a0Proxy voting is allowed at membership meetings by members in good standing. Proxies are valid only for the meeting or vote for which they are intended, must be in writing, and must be signed by both the submitting member and the absent member on a Civic League Board approved form. Proxies must be received by the Membership Committee Chairperson or their designate prior to the commencement of the meeting at which a vote is taken. The Membership Committee Chairperson shall validate the membership of the member submitting the proxy and shall submit the proxy to the Civic League Secretary for certification. The Secretary may, at his or her sole discretion, decline to certify the proxy, in which case it shall be considered invalid and shall not be counted as a vote. Proxy voting may be suspended for good cause at any time by the Board of Directors.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article IV. Officers and Board of Directors<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0Elective officers and the primary duties inherent in each office are defined as follows:<\/span><\/p><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\"><strong> President \u2013<\/strong>The president shall chair all League meetings and Board meetings and shall act as the official representative and spokesperson of the League unless that responsibility is delegated by the president, the League membership, or these Bylaws to another person. The president shall prepare the agenda for all Board meetings. The president is an ex-officio member of all committees.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong> Vice President \u2013<\/strong>The vice president shall be responsible for arranging guest speakers and other programs to be featured at membership meetings. The vice president shall also assist the president in the execution of presidential responsibilities and act on behalf of the president during the president\u2019s absence or inability to attend to duties.\u00a0<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong> Treasurer \u2013<\/strong>The treasurer shall have custody of all funds of the League and deposit same in the name of the League in such federally insured bank or banks as the Board may choose. The treasurer shall prepare and present an annual budget for the approval of the Board at the May meeting of the Board and for<\/span><br \/><span style=\"font-size: 14pt;\">approval by League members at the annual meeting. The treasurer shall prepare and present an accounting of all receipts and disbursements in monthly reports to the Board and to the League, and shall deliver an annual report of the year just passed to the membership at the annual meeting of the League.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong> Secretary \u2013<\/strong>The secretary shall record the minutes of all League and Board meetings and submit them to the respective bodies for approval, provide copies of minutes to Board members prior to the meetings at which they are to be approved and maintain the minutes of the League in good order, transferring them to the secretary\u2019s successor upon election. The secretary shall notify Board members of the time and place of Board meetings and shall provide agendas for all regularly scheduled Board and membership meetings.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong> Neighborhood Representative \u2013<\/strong>The neighborhood representative shall be a resident of and represent either neighborhood if, after the election of the other four elected officers, such neighborhood is not otherwise represented by another elected officer.<\/span><\/li><\/ol><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.<\/strong>\u00a0The Civic League shall be governed by a Board of Directors which shall be comprised of the elected officers plus the chairpersons of the standing committees. Each person holding an office or a committee chair, or holding several of them simultaneously, shall be entitled to a single vote only regardless of the number of positions held by that person. When a committee has more than one chairperson, only a single vote representing that committee shall be counted. The Board of Directors shall be responsible to the membership, and shall carry out the day-to-day activities and management of the Civic League as<\/span><br \/><span style=\"font-size: 14pt;\">necessary and as directed by the membership from time to time.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.<\/strong>\u00a0The Board shall:\u00a0<\/span><\/p><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\">Assist in guiding the League toward the achievement of its objectives outlined in Article II;<\/span><\/li><li><span style=\"font-size: 14pt;\">Be responsible for coordinating the activities of the League and League Committees;<\/span><\/li><li><span style=\"font-size: 14pt;\">Prepare the agenda for all regular League meetings.\u00a0<\/span><\/li><\/ol><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.<\/strong>\u00a0No officer or member of the League shall represent the League in any matter without prior approval of the Board, except as provided herein.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 5.<\/strong>\u00a0Any officer who fails to attend three consecutive League or Board\u00a0meetings without good cause may be removed from office in\u00a0accordance with Section 6 of this article.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 6.<\/strong>\u00a0Any officer who fails to perform the duties of such office may be removed, following 15 days\u2019 written notice from the Board, by a two-thirds vote of the members present and voting at the next League meeting.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 7.<\/strong>\u00a0Interim vacancies of office will be filled by special election at the next League meeting, following notice in the newsletter.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article V. Committees<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0The League shall be supported by eight standing committees and four permanent subcommittees:<\/span><\/p><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\"><strong>Welcome Committee<\/strong>\u00a0\u2013 The Welcome Committee shall act as the League\u2019s initial point of contact with persons and families moving into the Colonial Place and Riverview neighborhoods as well as with businesses adjacent to these areas. The committee shall develop, subject to approval by the Board of Directors, a welcome package to be given at no charge to new households which shall consist of a variety of useful and informative items. This package shall be delivered by a member of the committee at the earliest opportunity after learning of a new resident.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong>Community Improvement &amp; Beautification Committee<\/strong>\u00a0\u2013 The Community Improvement &amp; Beautification Committee shall act as the League\u2019s official liaison with City of Norfolk departments and programs having charge over community improvement, codes enforcement and beautification. In addition, this committee shall have responsibility for League involvement in the following programs and areas of interest, either directly or through City officials<\/span><\/li><\/ol><ul style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\">Community Garden<\/span><\/li><li><span style=\"font-size: 14pt;\">Greenway Improvements<\/span><\/li><li><span style=\"font-size: 14pt;\">Bulkhead improvements and related issues<\/span><\/li><li><span style=\"font-size: 14pt;\">Maintenance of neighborhood entrance sign areas<\/span><\/li><li><span style=\"font-size: 14pt;\">Street Light program<\/span><\/li><li><span style=\"font-size: 14pt;\">Public spaces improvements<\/span><\/li><li><span style=\"font-size: 14pt;\">Condition of streets, sidewalks and walkways<\/span><\/li><li><span style=\"font-size: 14pt;\">Neighborhood Mermaid<\/span><\/li><li><span style=\"font-size: 14pt;\">Other improvement and beautification programs as approved by the Board of Directors<\/span><\/li><\/ul><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\"><strong> Environmental Committee \u2013<\/strong>The Environmental Committee shall lead the residents and businesses of the Colonial Place and Riverview neighborhoods toward greater environmental stewardship in order to prevent pollution, reduce waste and create a more sustainable green environment. The committee shall also coordinate and act as liaison for the League\u2019s efforts in the areas of:<\/span><\/li><\/ol><ul style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\">Community Recycling<\/span><\/li><li><span style=\"font-size: 14pt;\">River Star Homes program<\/span><\/li><li><span style=\"font-size: 14pt;\">Environmental festival activities<\/span><\/li><li><span style=\"font-size: 14pt;\">Keep Norfolk Beautiful Day<\/span><\/li><li><span style=\"font-size: 14pt;\">Electronic recycling<\/span><\/li><li><span style=\"font-size: 14pt;\">Neighborhood cleanup events<\/span><\/li><li><span style=\"font-size: 14pt;\">Oyster floats &amp; beds program<\/span><\/li><li><span style=\"font-size: 14pt;\">Yard waste recycling &amp; disposal<\/span><\/li><li><span style=\"font-size: 14pt;\">Street sweeping program<\/span><\/li><li><span style=\"font-size: 14pt;\">Fertilizer usage &amp; impacts on waterways<\/span><\/li><li><span style=\"font-size: 14pt;\">Animal &amp; pet waste disposal awareness<\/span><\/li><li><span style=\"font-size: 14pt;\">Litter control events<\/span><\/li><li><span style=\"font-size: 14pt;\">EARNN Program<\/span><\/li><li><span style=\"font-size: 14pt;\">Adopt-a-Spot program<\/span><\/li><li><span style=\"font-size: 14pt;\">Other environmental efforts as approved by the Board of Directors<\/span><\/li><\/ul><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\"><strong> Media Committee<\/strong>\u2013 The Media Committee shall have charge of all aspects of creating, producing and distributing the League\u2019s newsletter and the creation, production and maintenance of the League web site and other forms of electronic or other media used to communicate with the general public, the residents of Colonial Place and Riverview and the League membership.<\/span><\/li><\/ol><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>The Media Committee shall have four permanent subcommittees:<\/strong><\/span><\/p><ol style=\"text-align: left;\"><li><span style=\"font-size: 14pt;\"><strong>Newsletter Production Subcommittee<\/strong>\u00a0\u2013 The Newsletter Production Subcommittee shall create or obtain articles and solicit timely information for publication in the League\u2019s newsletter, which shall be published each month. The subcommittee shall also prepare the layout and finished format of the proposed newsletter, and, upon final approval by the President, shall disseminate it to residents. There shall be a Newsletter Editor who shall be the chairperson of this subcommittee.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong>Newsletter Distribution Subcommittee<\/strong>\u00a0\u2013 The Newsletter Distribution Subcommittee shall, at the direction of the Media Committee Chair, and when the board decides a printed newsletter shall be distributed, receive the printed copies of the newsletter from the printer, and shall arrange the delivery of one copy to each resident and adjacent business of the Colonial Place and Riverview neighborhoods as they are defined in the bylaws. There shall be a Newsletter Distribution Subcommittee chairperson.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong>Media Advertising Subcommittee<\/strong>\u00a0\u2013 The Media Advertising \u2013 Subcommittee shall act as the League\u2019s point of contact with businesses and their owners and employees in the areas immediately adjacent to the Colonial Place and Riverview neighborhoods for advertising in the newsletter. In addition, the committee shall solicit advertising to be placed in the League\u2019s monthly newsletter, shall maintain records of same and schedules sufficient to determine amounts received from each advertiser, the advertisement to be run and the date of such advertisement, and any balances owed by advertisers. The Subcommittee Chairperson shall prepare and disseminate monthly invoices to each advertiser which will reflect the balance due or any credits at that point. The Subcommittee Chairperson shall also prepare a monthly report that lists balances collected and monies owed by each advertiser and shall provide a copy to the Board of Directors. Monies collected, along with the associated information, shall be promptly delivered to the Treasurer for deposit in the League\u2019s bank account. A yearly audit shall be performed on the records kept as noted above, performed by the same committee charged with auditing the treasurer\u2019s records that year and shall be combined with the annual Treasurer\u2019s report. The committee shall also assist the Welcome Committee by serving as the point of contact to businesses interested in providing coupons or other offerings to the League members. There shall be a Media Advertising Subcommittee chairperson.<\/span><\/li><li><span style=\"font-size: 14pt;\"><strong>Information Technology Subcommittee<\/strong>\u00a0\u2013 The Information Technology Subcommittee shall develop and maintain the League\u2019s internet, wireless and other electronic initiatives. Updates and changes to the League\u2019s website and other electronic media shall be coordinated and performed by this subcommittee at the direction of the Media Committee chairperson. There shall be an Information Technology Subcommittee chairperson.<\/span><\/li><\/ol><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Membership &amp; Publicity Committee<\/strong>\u00a0\u2013 The Membership &amp; Publicity Committee shall maintain the lists of active and inactive members, receive and record amounts paid by each member for annual membership, promptly transmit amounts received to the treasurer for deposit in the League\u2019s bank account, ensure that each membership complies with the then-current bylaws in regards to membership requirements, and ensure that all votes taken during monthly meetings, whether of the members or of the board, are in compliance with the bylaws insofar as the requirements for voting are concerned. The committee shall also develop and suggest to the board methods for increasing membership. In addition, the committee shall devise and carry out, upon approval of the board, various activities designed to advertise, showcase or improve the purpose, mission and benefits of the League generally and membership specifically. The committee shall provide to the President, on a monthly basis before each Board meeting, a copy of the entire membership roster in either paper or electronic format as directed, suitable to be used as a data backup in case of need.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Crime Prevention Committee<\/strong>\u00a0\u2013 The Crime Prevention Committee shall coordinate neighborhood block security programs with the Police Department and residents of Colonial Place and Riverview and develop and present crime prevention and awareness programs to the residents through all available media.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Dog Park Committee<\/strong>\u00a0\u2013 The Dog Park Committee shall have responsibility for the neighborhood Dog Park located within the boundaries of the Civic League. It shall, among other duties, act as liaison for the public-private partnership between the Civic League and the City of Norfolk regarding the Dog Park, ensure that the grounds within the Dog Park are maintained as required by the City of Norfolk and ensure that regulations pertaining to the operation of the Dog Park are enforced. It shall provide regular monthly reports to the Board and membership regarding the current condition of the Dog Park, noting any deficiencies seen or improvements made during the previous period, any suggestions or requests, if any, as to changes to be made in the operation or maintenance of the Dog Park, and other information that is relevant to its operation.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Social Events Committee<\/strong>\u00a0\u2013 The Social Events Committee shall be responsible for planning, organizing, implementing and\/or supporting social events sponsored by the Civic League, the purpose of which is to increase awareness of the Civic League, to foster a greater sense of community among residents, and to promote members\u2019 and residents\u2019 social interaction with each other. Any such events shall be held within or around Colonial Place and Riverview. Events may be recurring or non-recurring (one-time) and may be concurrent with membership meetings if so approved.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\">For each proposed event, the committee shall submit a proposal to the Board of Directors in advance, including a proposed schedule, location, estimated cost and a proposed funding source, whether unfunded or funded by the Civic League directly, or by sponsorship, or by other contributions. The Board of Directors may, in collaboration with the Committee Chairperson, modify any proposal before giving its approval and the committee shall adhere to any such modifications in organizing and implementing the event.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Expenditures and any reimbursements shall adhere to the requirements of these bylaws.<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\">The Social Events Committee, jointly with the Media Committee, shall be responsible for the content and operation of the Civic League\u2019s official and sponsored social media presence, to include any Twitter, Instagram, and Facebook pages, among other such platforms. The Committee shall use these platforms to showcase the events, projects, activities and accomplishments of the Civic League and to publicize important, relevant and interesting information and announcements to Civic League members and the community at large.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.\u00a0<\/strong>There shall be one or more Chairperson(s) appointed for each of the standing committees, the permanent subcommittees, and ad hoc committees, and each shall be, and at all times remain, members in good standing of the League and shall be appointed by, and serve at the discretion of, the elected officers. Appointments and removals of chairpersons shall be decided by a simple majority vote, in which a tie\u00a0vote is considered a failed vote. A special meeting of the elected officers may be called at any time by the President for the purpose of appointing or removing Chairpersons. Appointments or removals shall not be effective until a letter to such effect has been signed by the President and delivered to the affected Chairperson, along with a copy to the Secretary. Any Committee chairperson who shall neglect to\u00a0perform his duties by absence from three consecutive regular or Board meetings shall be considered to have relinquished his chairmanship and the vacancy thus created shall be filled as soon as possible as provided in this section above.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.\u00a0<\/strong>\u00a0The president is an ex-officio member of all standing committees but\u00a0shall not chair any committee.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.\u00a0<\/strong>Committee and subcommittee members shall be, and at all times remain, members in good standing of the League. Each committee and subcommittee chairperson is hereby encouraged to recruit additional committee members as he or she may deem appropriate to carry out the duties and responsibilities of their committee or\u00a0subcommittee.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 5.<\/strong>\u00a0The President may, as he or she determines the need, create ad hoc committees for various purposes and shall have the power to appoint or remove an ad hoc committee\u2019s chairperson. Such ad hoc committees shall be limited in term to no more than one period of six months\u2019 duration, excepting that, under special circumstances, the President may authorize a single extension of such committee\u2019s term\u00a0of no longer than six months\u2019 duration. In no case shall any ad hoc committee be in existence for a period longer than 12 consecutive months. Any such creations, appointments, removals or extensions shall not become effective until a letter to such effect has been signed by the President and delivered to the affected Chairperson, along with a copy to the Secretary.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 6.<\/strong>\u00a0Members of each committee shall be appointed by the chairperson of that committee. All committees shall be open to volunteering members. No volunteer shall be excluded or removed by a chairperson without good cause.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article VI. Finances<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0The Treasurer shall prepare a proposed budget containing all projected income and expenses anticipated during the upcoming fiscal year, divided into proposed budget lines, and shall present this proposed budget to the Board of Directors at its May meeting for approval. Upon approval by the Board, the proposed budget shall be published in the June newsletter and shall be presented by the Treasurer to the membership at the June meeting for its approval. Upon such approval by the membership, the Board of Directors shall have authority to expend the total amount approved and to adjust line item amounts as necessary up to that total. Proposed expenditures in excess of the total amount approved by the membership shall not be made without an additional vote of approval by the membership, which vote shall not be taken without notice to the membership of such proposal published at least one month prior on the front page of the Civic League newsletter. The Treasurer shall receive monies payable to the Civic League and shall deposit them into accounts set up for that purpose.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.<\/strong>\u00a0All checks shall be signed by the president, or the vice-president, or the treasurer, and all checks shall be signed by any two of said officers.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.<\/strong>\u00a0Claims for reimbursement of expenses incurred on behalf of the League must be submitted to the treasurer within 45 days of the day the expense was incurred, else such expense shall not, under ordinary circumstances, be reimbursed. Claims so made shall be accompanied by printed receipts, and shall be verified by both the Treasurer and either the President or Vice-President, or else such claims shall be denied.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.\u00a0<\/strong>The treasurer\u2019s books shall be audited annually by an ad hoc committee of three members, the results of which shall be announced no later than the August meeting of the League.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Article VII. Meetings and Quorums<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.\u00a0<\/strong>The League shall hold regularly scheduled monthly meetings, with the June meeting to be the annual meeting of the League.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.\u00a0<\/strong>Special meetings of the League shall be held at the call of the president or at the request of at least seven League members.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3.\u00a0<\/strong>Fifteen members, including at least two officers, shall constitute a quorum for regularly scheduled membership meetings.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.<\/strong>\u00a0Membership and Board meetings shall be governed by the current edition of Robert\u2019s Rules of Order, except that in the event of a conflict with these Bylaws, these Bylaws shall control.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 5.<\/strong>\u00a0The Board shall hold regularly scheduled monthly meetings, which shall be open to the membership, with the first Board meeting after the League annual meeting to be the annual meeting of the Board.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 6.<\/strong>\u00a0Four Board members shall constitute a quorum of a Board meeting.\u00a0<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><strong>Article VIII. Elections<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0A nominating committee shall be named at the April League meeting. This committee will be comprised of three members. At least one member of the nominating committee shall have been a resident for\u00a0 seven years or longer and at least one member of the nominating committee shall have been a resident for less than seven years.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 2.<\/strong>\u00a0The nominating committee shall nominate a slate of officers of one or<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\">more names for each elective office at the May meeting. Nominations for elective offices may also be made from the floor. All nominations made at the May meeting shall be published in the next newsletter.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 3<\/strong>. The election of officers shall take place at the League annual meeting in June.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 4.<\/strong>\u00a0Each officer\u2019s term shall commence upon the conclusion of the meeting at which such officer was elected.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 5.<\/strong>\u00a0If any position is not filled at the annual meeting, then it shall be treated as an interim vacancy, as provided in Article IV, Section 7.<\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Article IX. Amendments<\/strong><\/span><\/p><p style=\"text-align: left;\"><span style=\"font-size: 14pt;\"><strong>Section 1.<\/strong>\u00a0These Bylaws may be amended by a majority of members present and voting at any regular League meeting, provided a quorum is present and prior notice of the substance of the proposed amendment has been given in the newsletter.\u00a0\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Civic League By-Laws BYLAWS of the COLONIAL PLACE \/ RIVERVIEW CIVIC LEAGUE revised on 11.14.22 Article I. Boundaries Section 1.\u00a0The geographical boundaries for the Colonial Place\/Riverview Civic League (the \u201cLeague\u201d) are as follows: Colonial Place is bounded on the north and west by Mayflower Road, on the east by the \u201cpaper street\u201d Mayflower Road (in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-1986","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/pages\/1986","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/comments?post=1986"}],"version-history":[{"count":0,"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/pages\/1986\/revisions"}],"wp:attachment":[{"href":"https:\/\/cprv.net\/wp-json\/wp\/v2\/media?parent=1986"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}